MTO Summit DC Sponsor Kit

Shipping Fees: 
0-34 lb = $6
35-69lb = $8.50
70-99lb = $12
100lb and up = $20
Pallets = $75 per 100 lbs.

• A discounted rate is provided to exhibitors who order services in advance.  Full payment must be received at Least Fourteen (14) days prior to the first day of show to qualify for the Advance Price.  Payment is accepted through exhibit services in the form of VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER, DINERS CLUB and Money Order (U.S. funds drawn on U.S. banks only).  Maryland State Sales Tax (6%) will be applied to all equipment & service orders.  Checks and cash are not accepted.
• The hotel is not responsible for any injury, loss, or damage that may occur to the exhibitor, the exhibitor¡¦s agents, employees, or property, or the any other person or property prior, during, or subsequent to the period covered by the exhibit contract.
• In accordance with the Prince Georges County Fire department, no exhibit, display or drape will obstruct, impede or otherwise hinder access to fire strobes, fire speakers, fire department access cabinets or fire pulls.
• The Gaylord National Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists Gaylord National IT representatives with the delivery of flawless high speed internet access. The use of any UNORDERED wireless access point or any other device that broadcasts open internet access is strictly prohibited.  At no time will an exhibitor or customer power up any wireless access point device, not provided by Gaylord National Resort and Convention Center, without prior authorization.  See the “Information Technology Terms, Conditions & Regulations” and “Network & Telecommunication Services” forms enclosed in this service kit for additional information as well as ordering procedure and pricing.
• Credit will not be given for services ordered and not used.  Cancellations must occur prior to the installation of services.
• Exhibits, displays, and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only.
• Stick-on decals (except name tags) may not be distributed or used in the convention center.
• Holes may not be drilled or punched into any surface in the convention center.
• The painting of exhibits or signs is not allowed anywhere inside the convention center.
• Decorations, banners, signs, etc. are not to be affixed to any wall, door, window, column, ceiling, or any surface in the convention center.
• Static helium balloon displays are permitted in the convention center.  Helium balloons may not be used as giveaways.  Helium tanks must be removed daily.  Storage of tank within the building is not permitted.
• Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape.  Accepted brand are Polyken 105C, Renfrew 147, and Asiachem SST-736 or approved equivalent.  It is the responsibility of the Official contractor to remove ALL tape from the floor at the end of the event.
• The hotel reserves the right to purchase, prepare and provide all food and beverage items.
• Cooking permit must be obtained before any cooking activity is permitted within the convention center.  A 3A40 B.C. fire extinguisher must be in the booth, within 30 feet of the each cooking device.  Compliance with all Prince Georges County Health and fire Department rules and regulations is required.  Holding tanks for cooking residue (oils, grease, etc.) are required.  Cleaning of equipment is not permitted in hotel restrooms.  Clean-up arrangements must be coordinated in advance through show management.
• The use of "Day tanks" bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration purposes.  Tanks must have a release valve and be removed from the convention center at the close of daily activities.  Storage of tanks inside the building is prohibited.
• Vehicles that are used as part of a display should have no more than a 1/4 tank of fuel or 10 gallons whichever is less.  The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected.
• Covered or multi-leveled booths over 300 sq. ft are required to have an automatic extinguishing system or required fire watch personnel.  A battery operated smoke detector will be required for each covered booth, structure or tent regardless of square footage.  Scaled, stamped plans of the booth must be submitted.  Cost of fire watch personnel is determined by Prince Georges County Fire and Rescue.  Contact Conference Services for additional information.
• Haze and/or smoke producing devices must use water-based fluids.  The use of these devices must be approved in advance through Conference Services in conjunction with Prince Georges county Fire and Rescue Services.
• Freight Services: Material Handling/Freight Deliveries including but not limited to, small package, overnight, LTL & van line carriers will not be accepted by Gaylord National Resort & Convention Center Exhibit Hall representatives prior to your event, during your event & after your event.  Shipments during the event contract dates should be in the attention of the events Official Service Contractor.   Those events without a service contractor should contact the business center at Gaylord National.  Please call your Official Service Contractor with any shipping questions.